Plan Schedule Management mind map
Memorizing Tool : Exam aspirants can use the ‘Interactive Mindmaps’ by using a Flash enabled browser.
Plan Schedule Management mind map
1. Click the nodes to expand the MindMaps. 2. You can also drag the MindMap on the screen. 3. Use mouse roller for re-sizing the mindmaps.
PMP® Exam aspirants can use the interactive mind maps for memorizing processes. You can test your memory retention by collapsing the nodes to recall inputs, tools/techniques and outputs for each processes.
Schedule Management Plan Template
Inputs to Plan Schedule Management Process
Project Management Plan : Project Management Plan describes how the project will be executed, monitored and controlled, and closed. This document lays down the foundation of other key plan documents which are progressively elaborated as the project evolves. Depending on size and complexity of the project, the Project Management Plan may include portfolio management plan, program management plan, communications management plan, cost management plan, human resource management plan, procurement management plan, quality management plan, requirements management plan, risk management plan, schedule management plan, scope management plan, staffing management plan, and stakeholder management plan.
Project Management plan integrates all other plans. It is itself updated through the Integrated Change Control process. Like most planning documents, Project Management Plan describes What and When aspects of the project. Sometimes, How and Who is also covered in detail in the specific implementation plans. Project Management Plan is an input to the Plan Schedule Management process as shown above in the project management mind map as per PMP® PMBOK® 5th edition.
Project Charter is a document issued by the project sponsor. Project charter formally authorizes the existence of a project. This document provides the project manager with the needed authority in organization to use resources and conduct project activities. Project Charter is an input to the Plan Schedule Management process as shown above in the project management mind map as per PMP® PMBOK® 5th edition.
Enterprise Environmental Factors are the ‘conditions’ that are not under direct control of the project team. These conditions may be influential for constraining or directing the project. Such factors could be external like – Government regulation, market conditions or infrastructure and external political conditions; or internal like Organizational culture, type of organizational structure, internal political conditions and available resources. Enterprise Environmental Factors are inputs to the Plan Schedule Management process as shown above in the project management mind map as per PMP® PMBOK® 5th edition.
Organizational Process Assets are the Plans, processes, policies, procedures, and knowledge bases that are utilized by the organization. The knowledge bases may comprise of standard templates, operating procedures, general guidelines, historical information on previous projects and lessons learned from previous project. Organizational Process Assets are inputs to the Plan Schedule Management process as shown above in the project management mind map as per PMP® PMBOK® 5th edition.
Tools and Techniques for Plan Schedule Management Process
Expert Judgement is relying on individuals or group of individuals (experts) with specialized skill-sets, training or experience in the subject matter relevant to the activity being performed. Expert Judgement is a technique in Plan Schedule Management process as shown above in the project management mind map as per PMP® PMBOK® 5th edition.
Analytical Techniques are used to evaluate, analyze or forecast possible outcomes.
There are different analysis techniques for evaluation , analysis or forecasting. Some of these helps in evaluating “What-if” scenarios, some helps in finding root cause of a problem and some in analyzing trends of project performance. Essentially, as per PMBOK® , these techniques are used to evaluate, analyze or forecast potential outcomes based on possible variations of project or environmental variables and their relationships with other variables. Some of the analytical techniques are at the bottom of this page. Analytical techniques are techniques in Plan Schedule Management process as shown above in the project management mind map as per PMP® PMBOK® 5th edition.
Meeting is a facilitation technique used across IPEMCC to drive project goals and objectives. Planning sessions with sponsors ( key stakeholders) , workshops with product owners, brainstorming sessions with the product teams and decision-making sessions ; all require meeting of people in person,virtually or over tele-conferences. Meeting is a technique in Plan Schedule Management process as shown above in the project management mind map as per PMP® PMBOK® 5th edition.
Output of Plan Schedule Management Process
Schedule management plan deals with the project time-lines against the project activities. Schedule management plan is a part of Project Management Plan. It establishes the criteria and the activities for developing, monitoring, and controlling the schedule. Schedule Development, Schedule Control and Change Management are the 3 areas which needs to be considered by project manager while creating a Schedule management plan.
For Schedule Development part of the plan document, tools such as Microsoft Project is used to create schedule, which is also colloquially called as project plan. In Schedule Development, time needed to complete each task (what : activity duration estimates) is identified and the people who will be doing the task are defined (who: activity resources). Identifying which activity should be done before the other (Activity sequencing) and the dependencies between different activities is also the key in Schedule development. In PMBOK® this area is referred to as Project schedule model development.
Schedule Control part of the plan document requires answering ‘how the schedule’ will be measured in an ongoing basis ?’ , ‘who will measure the schedule status ?’ and ‘how frequently will it be measured ?’ In PMBOKÂ® this area is referred to as Project schedule model maintenance which requires project managers to regularly update the status and record progress of the project in the schedule model during the execution/monitoring of the project. Rules of performance measurement such as Earned value management (EVM) rules are set. The schedule management plan may specify rules for establishing percent complete. Control Thresholds are defined in the plan . Example – 5% control threshold means it is okay if activity originally planned to completed in 100 hours got actually completed in 105 hours. Thresholds for monitoring schedule may be an agreed-upon amount to be allowed before some action needs to be taken. Thresholds are generally expressed as percentage deviations from the baseline.
Level of accuracy is scheduling is managed by including an amount of contingency in the time. Each activity is assigned a unit of measure such as man-hours or staff-hours or staff days.
Change Requests on top the initial project requirements impact the project time (schedule) considerably. Change Management part of the plan document requires to incorporate the procedures to deal with change requests that may bring in new tasks and activities to accommodate in project schedule.
Schedule management plan is the only output of Plan Schedule Management process as shown above in the project management mind map as per PMP® PMBOK® 5th edition. In general any plan document attempts at answer What and When aspects of activities. Sometimes, How and Who is also covered in detail in the specific implementation plans.
Example of Analytical Techniques
Root cause analysis / RCA
Forecasting methods (Time series, scenario / what if analysis and simulation)
Failure mode and effect analysis (FMEA) – a six sigma tool
Fault tree analysis (FTA)
Earned value management